Registration Policies

All matters pertaining to registration are coordinated by the Registrar. Students are responsible for ascertaining that all appropriate paperwork has been completed.

 Classification of Students

Degree Students – enrolled students taking courses for credit toward a degree.

Non-Degree Students – enrolled students taking courses for credit. 

Cross-Registrants – students taking courses at Iliff who are degree students in affiliated schools (e.g. University of Denver).

Course Provider - students enrolled at another school (contracted with Iliff via the guidelines of the Iliff Course Provider Program) who are taking United Methodist study courses at Iliff.

Course Load

A minimum course load for a full-time student is eight credits per quarter. A minimum course load for a part-time student is four credits per quarter. Registration for more than 14 credits per quarter requires advisor approval and will have additional tuition charges.

Registration

Registration is held online for new and continuing students. Dates for registration are listed on Iliff’s academic calendar. Please see the Handbook section on Tuition and Fees for late registration fees. No person can register after the first full week of the quarter.

Proof of Medical Insurance

As a way of promoting student success, Iliff requires all students to provide proof of currently held medical insurance coverage before registering for classes. This information must be updated annually.

Proof of Immunizations

In order to enroll, students must provide proof of immunization records per Colorado state law 6 CCR 1009-2 _CBOH rules Jan 14, 2021.pdf. Students need only provide this proof once to register in subsequent quarters. Iliff also requires students to provide proof of COVID-19 vaccination and booster or exemption. 

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Results from Lack of Submission

Students who do not provide proof of medical insurance, proof of immunization (including COVID-19), or exemption, will be permitted to register but will have a hold placed on their account. Financial aid will not be disbursed while there is a hold on a student’s account.

Failure to provide records by the assigned date will result in the registrar's office removing the student from their enrolled courses by the Friday prior to the first day of class. Students may provide missing proof by the day that classes begin for the quarter to be re-enrolled in the class if space permits.

Changes in Course Registration

Dropping or adding courses can be done online during the online registration period. Changes after the online registration period must be done with a hard copy “drop” form. Students may add courses manually using the Add Drop Form until the end of Week 1. Students may drop courses manually using the Add Drop Form until the end of Week 2. “Students may withdraw manually using the Add/Drop/Withdraw form until the end of Week 6. See Grading Policy”

The fee for dropping courses after the first week of the quarter is $25. Refunds of tuition will be granted on the following scale if the student drops a class for any reason:

• 100% -- within the first week of the quarter
• 75% -- within the second week of the quarter
• 50% -- within the third week of the quarter
• No refunds available after the third week of the quarter

For more information about tuition and fees, see TUITION AND FEES 2022-2023.

All drop/add forms must be signed by the instructor and then should be turned in to the student's academic advisor. Changes are effective on the date the form is received by the academic advisor. Students are responsible for obtaining appropriate signatures and submitting changes for processing.  

No notation will appear on students' permanent academic record for courses dropped during the first two weeks of a quarter. If students do not officially drop courses in which they are enrolled but not attending, they are considered to be registered in those courses and will receive a failing grade. For detailed information on grading, see the Grading Policy.

Check with your advisor or the Registrar if you have any questions.

Exams and Papers

There is no examination period. Classes will meet on a normal schedule through the last day of the quarter. Course final examinations and their timing are the option of the course instructor(s). Students leaving the campus who wish to have papers and examinations returned may make arrangements with their instructor(s).

Course Evaluations

Both required and elective courses will be evaluated by students registered in those classes. Course evaluations provide valuable feedback to the Dean and to individual instructors on themes such as teaching effectiveness, curricular design, and achievement of degree learning goals. Evaluations take place online to preserve student confidentiality and results are not made available to instructors until after grades have been submitted.

Although they are not mandatory, students are strongly encouraged to participate in course evaluations as these are the one place where students can offer honest and anonymous opinions of the classes they have taken, to the benefit of future students. Clinical Pastoral Education is not covered by these evaluations.

Independent Study

To arrange for independent study, a student must have the approval of his/her prospective instructor(s), who will evaluate the student's academic and extra-curricular work to determine if independent study is feasible. Adjunct faculty are not permitted to supervise independent studies.

Procedure: Prior to registration, secure approval of the advisor and the proposed instructor via the Independent Study Plan form. Submit to the instructor the plan for study, including topic, proposed methodology, and bibliography. At the beginning of the study, arrange with the instructor the requirements and form(s) of evaluation. Meet with the instructor at least five times during the quarter to submit progress reports and confer about next steps, problems, questions, etc.

Independent study is only available with full-time faculty. The approval of the Academic Vice-President/Dean is required for any independent study performed by any instructor who is not a full-time, ranked, member of the Iliff faculty. Independent study is not permitted as a substitute for a regular class offering.

One independent study course may be granted no more than four quarter credit hours. No more than four credits of independent study may be taken in any quarter, and no more than eight credits per academic year. Independent Study extended over more than one quarter must be approved by an Incomplete Form. No more than two extensions will be approved.

 

Cross-registration at Affiliate Institutions

Courses taken for credit at the University of Denver are subject to these general principles: courses must be for academic credit (no auditing) at the graduate level, must be applicable to the degree program at Iliff, and must meet specific requirements of Iliff's relationship with the institution. Students must be in a degree program at Iliff (non-degree students and auditors cannot cross-register). Students may incur additional fees, other than tuition, and do not receive priority in courses at affiliate institutions. Cross-registration is not in effect during the summer. All courses taken at affiliate institutions during the summer must be transferred to Iliff.

Cross-Registration at the University of Denver 

By following procedures outlined below, full-time (8 quarter credits or more) Iliff master’s degree students may cross-register for up to five credits of graduate level courses per quarter at DU. When enrolling in DU courses at and above the 3000 level, students must follow these procedures:

• Secure the approval of their Iliff advisor
• Register for the course at Iliff with an Add Drop Form.
• Students dropping DU courses MUST complete an Add Drop Form through the Iliff Registrar or the student will receive a failing grade at Iliff

Registration through DU will not be accepted as cross-registration and all tuition must be paid to DU.