Leave of Absence and Withdrawals

Leave of Absence

Students who wish to remain active in a degree program but not take courses during a given quarter (not including summer) must apply for a Leave of Absence via the Leave of Absence Form.

Students requesting a Leave of Absence must complete the appropriate form and provide written documentation to their Advisor and the Director of Financial Aid, as this will specifically affect a student's graduation plans, and federal loan and deferral status. The reason for and the length of the leave requested must be stated on the form at the time of application. Students who are recipients of Federal Student Loan funds will not go into their grace period so long as they return to school on or before the end of their approved Leave. If students do not return by the end of the approved Leave of Absence, Iliff will be required to notify the U.S. Department of Education that the student's official withdrawal date was the first day of the Approved Leave of Absence.

Iliff School of Theology may grant one approved Leave of Absence for up to 180 days (two quarters) during a 12-month period (one academic year). Multiple Leaves during the applicable 12 month period will be approved only for jury duty, military reasons, or circumstances covered under the Family and Medical Leave Act (FMLA) of 1993. Students will be notified in writing of approval or disapproval of their request. 

Students on a  leave of absence will be charged a  fee of $100 per quarter (except summer). Students registered for MSWY will not be charged

Time spent on a Leave of Absence counts in the ten years given to complete the Master of Divinity or the seven years given to complete the MASJE, MAPSC, or MTS degrees. Students in the cooperative degree programs with DU (such as the Master of Social Work degree) who are taking courses at DU must complete the Leave of Absence form prior to ending their studies at Iliff, as well as Evangelical Lutheran Church of America students prior to leaving for their Lutheran Year of Education.

Failure to enroll for two quarters (except summer) is considered prima facie evidence of withdrawal from school unless a Leave of Absence has been requested and approved. Students who have not registered for two quarters and who have not petitioned for a Leave of Absence, will be institutionally withdrawn from school at the end of the second quarter.

Withdrawal from School

Students who find it necessary to withdraw from school must report both to the Academic Vice President/ Dean and Registrar and must complete the Withdrawal Form. In emergencies where this is impossible, the Academic Vice-President/Dean and/or the Registrar should be notified by persons authorized to act for the student.

Students who withdraw from school during an academic quarter are advised that the withdrawal process must include formally dropping all classes for which they are registered. Failure to accomplish the drop procedure will result in a failing grade for each course.

Students who withdraw in good academic standing may reapply for admission to a degree program. Those who have been out of Iliff less than two years may use a shortened reapplication process. Applications are available through the Admissions Office. Students who were not in good academic standing when they left Iliff should contact the Admissions Office to discuss their situation before they reapply.

Students seeking readmission who have outstanding Iliff loans or debts should also discuss their situation with the Business Office before they reapply. Please note that new federal student loans will not be approved for students with prior loan defaults.

Students reapplying to Iliff are subject to the ten-year rule: no credits from Iliff or any other institution will be accepted if older than ten years.