Incomplete Grade Policies and Procedures

Work must be completed within the constraints of the ten-week quarter. Under extenuating circumstances and approval from the instructor, the Dean may grant an incomplete in a course via the Incomplete Form from the student to finish the work no later than 21 calendar days after the final day of the quarter in which the incomplete was granted. This form is considered a binding contract and is due no later than the last day of the quarter in which the incomplete is requested. If work is not turned in by the deadline, the incomplete automatically turns into a failing grade. 

Students with 10 credit-hours or more of outstanding incompletes at one time will not be allowed to register. Courses in which an incomplete has been granted but not yet completed are not included in the student’s GPA calculations. Students who are on academic probation are not allowed to take incompletes except with permission of the Dean.

Adjunct faculty are not permitted to issue incompletes in courses because the work extends beyond their contractual obligations with the school. 

Procedures:

• The student will work with their academic advisor and the instructor to submit the Incomplete Form. The student must turn in their incomplete paper no later than 21 calendar days after the end of the quarter in which the incomplete was granted and the faculty must submit the final grade during the grade submit period of the following quarter.
• A separate form is needed for each incomplete request.
• Student must turn in the form to their advisor, who will then submit it to the registrar. The final decision will be made by the Academic Vice-President/Dean.
• Final work must be completed, turned into the instructor, and copied to the registrar within the 21 day period.

Grounds for taking an incomplete: Extenuating circumstances typically include a death of a loved one, an unforeseen medical emergency of the student or immediate family member, students with granted ADA or ESOL accommodations, or other substantive changes.